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General Ledger for Microsoft Dynamics NAV
General Ledger is the central
application area of Microsoft Dynamics NAV (Navision) where all financial information
is posted, summarized and reported.
- Generate complete audit
- Make reports using
- Show amounts in an
alternative currency on financial reports, annual report and income
- Define an unlimited number
- Automate procedures to
FlowFields and Lookup Buttons
Use flowfields to receive the
most up-to-date financial data:
The system continually updates
and recalculates contents of a flowfield online.
You can drill down from all
flowfield amounts to view which entries were included in the
calculation of the amount.
Use the Navigate feature to see
a summary of the number and type of entries with the same
document number as a particular entry.
Specify which information
should be displayed in a window by using filters on
flowfields and tables:
You can set a table filter on
one or more fields in a table. For example, you can specify
that only German customers should be shown in the Customer
You can use filters on
flowfields to limit which entries are used in calculating
the amounts or quantities presented in a flowfield. For
example, you might exclude entries from certain departments
from being part of a flowfield calculation.
Lookup buttons in many fields
give you direct access to information in a table (for
example, from a journal line):
You only have to enter
information correctly once, and it can be reused
consistently on all later occasions.
Data input is quicker because
you don’t have to reenter information.
Define an unlimited number of
dimensions and dimension values at any time.
Name dimensions as you please,
so that your dimensions setup reflects the specific needs of
your company at all times.
Set up dimension value
hierarchies to reflect your reporting and accounting needs.
Use defaults effectively to
avoid a lot of manual data entry and ensure that the desired
dimensions data is always posted.
Use analysis views to
investigate relationships between dimensions and monitor
Attach an infinite number of
dimensions to each budget entry.
Flexible Accounting Periods
Define any starting date for
the fiscal year and specify your own accounting periods with
an unlimited number of periods of any duration:
For example, you can divide
your fiscal year into quarterly periods, monthly periods or
daily periods. This can be effectively used to have your
accounting periods match seasonal variations or local
Use filters to view and print
financial data across periods, regardless of starting and
Transfer income statement
balances to your balance sheet with ease using the Close
Income Statement batch job:
Closing entries can be created
per business unit, department code and/or project code or
per G/L account, and are retained by the program in a
specified journal for scrutiny before posting.
Closing entries are sorted and
marked, making them easy to view and filter on.
The batch job can be carried
out as many times as necessary so you can make corrections
to your income statement even after transferring balances to
your balance sheet.
Securely close your fiscal year
while retaining the flexibility to ensure correct accounting
Post prior-year entries and
adjusting entries even though a fiscal year is closed. Both
entry types are marked, making them easy to view and filter
Foreign Trade and Currency Management
Maintain general ledger in two
different currencies so you can view balances online and
print financial reports for two currencies simultaneously.
Invoice a customer or a vendor
in an unlimited number of currencies.
Manage entire customer and
vendor accounts in a foreign currency.
Define an unlimited number of
currencies and determine the way in which foreign currency
amounts are rounded and posted.
Set up relational exchange
rates in the format applicable in your country.
Transactions leave a complete
audit trail, so that even complex business transactions
View all G/L entries for all
accounts or specific accounts from your Chart of Accounts,
journals, account cards and so on:
§ Use the Navigate feature to locate all entries
posted with the same document number and posting date. In
the Navigate window you can see the type and number of
entries made and can view them directly from the window.
This is possible for both
internal and external document numbers.
G/L registers record every
entry made and where and when it originated.
Use the Find function on any
field and in any window to locate information, for example,
specific document numbers.
Define your own source codes,
which are allocated to each entry to show that entry’s
origin. You can supplement this information by combining
source codes with reason codes in journals and invoices.
Security and Business Rules
Specify which personnel and
roles may see which information using record-level security:
§ Use mandatory filters on table data to ensure
that certain roles only have permission to access the data
you have specified. For example, a sales person may only
see sales figures for their region or managers may only see
budgetary amounts for their departments. This is only
applicable for the SQL server option.
Automate procedures and
policies in an organization by using business rules.
Influence how your accounting is conducted and increase the
consistency of data entry, and thereby data output.
§ Business rules can be applied to individual
accounts, account types, dimensions, VAT accounting and many
other areas of Navision.
Use your general journals to
post to g/l accounts, bank accounts, customer accounts and
§ Set up an unlimited number of journal batches,
for example, per user or for specific purposes like
§ Define rules for each individual batch, for
example, you can assign a default balancing account and
define rules for VAT calculation per journal batch.
Force documents to balance for
each document type and document number before a journal can
Print a test report that
highlights any corrections that need to be made before
posting the journal. Present your journals as you please.
Using the Show/Hide function,
you can select which fields are shown in the journal window.
Use recurring journals for
frequent transactions, whether they are of fixed or variable
amounts. You can also set an expiry date for when a series
of recurring posts should end.
Use allocation keys to allocate
an entry in a recurring journal to more than one account.
Reverse ledger postings for a
transaction entered and posted manually in a journal,
including reversal of general ledger entries, customer and
vendor ledger entries, bank ledger entries, fixed asset
entries and VAT entries.
Create and maintain budgets in
an easily comprehendible matrix form.
performance using account schedules and specific budget
Have as many budgets as you
want and of any period length, with the level of detail
necessary to direct and control your business. Attach an
infinite number of dimensions to each budget entry.
Allocate budgets on total
accounts, for example, on accounts where a monetary ceiling
has been set but no specific expenditures have been
identified as yet.
Create very specific
‘sub-budgets’ within an overall budget, such as a sales
budget for a particular customer target group per department
over a specified period.
Monitor how individual units
are performing and compare performance with other units,
previous periods and budgeted amounts using dimensions on
Create budgets quickly and
efficiently by copying budgets from previous periods to a
new period using an adjustment factor:
§ The adjustment factor can be applied to both
G/L entries and G/L budget entries.
Exporting budgets to Excel and
importing adjusted budgets back into Navision gives you the
flexibility to distribute your budgets easily in the form
best suited to your organization.
Create an unlimited number of
unique, company-specific reports based on g/l data, budget
data and dimensions data:
§ Save reports and scrutinize them online using
the drill-down feature.
§ Specify rows using any accounts or account
totals from your chart of accounts.
§ Create formulas on rows and columns for
on-the-spot calculations, so you don’t need to import or
recalculate total rows each time new entries have been
§ Specify an unlimited number of columns. For
example, you can easily compare G/L figures with budget
figures using the Net Change, Formula, and Balance at Date
§ Use the Comparison Period Formula to compare
figures for current periods and previous periods.
§ Select budget and date filters, and choose
whether to show amounts in your company’s additional
§ View KPIs using simple bar chart diagrams,
allowing you to drill down into the details
Export your account schedules
to Excel to make full use of Excel’s visual and presentation
statements for a series of business units from:
§ Single database
§ Other Navision databases
§ Other programs.
Transfer from different
accounting structures to your own by dimension or business
Ensure that financial
statements in different currencies are consolidated
trouble-free using Microsoft Business Solutions-Navision’s
well-developed exchanged rate functionality.
Choose which method to use when
translating the G/L account from a foreign entity. For
example, translate a foreign entity’s financial statement
using the transaction date currency exchange rate.
View the effects eliminations
will have on the consolidated company using the Eliminations
report prior to posting eliminations.
Ensure that you have set up
consolidation procedures correctly using the Consolidation –
Check Database report.
transactions between any two companies within a group
controlled by the same legal entity. You can make correct
due to/due from entries in more than one company, using
relevant intermediary accounts.
Handle transactions such as:
orders, invoices, credit memos, return orders and general
Intercompany Postings can
handle companies using different databases: the data
transfer takes place using XML-files that are placed in a
specific network folder or mailed to a designated receiving
mail-account, using the sending users’ mail-client.
The Intercompany transaction
report documents all of your inter-company transactions and
eases the inter-company reconciliation process and provides
an audit trail.
Use different currencies and
different charts of accounts to facilitate interactions with
international inter-company partners.
Log user changes made to Microsoft Navision master data.
Log all direct modifications a user makes to the data in the
database, except changes to ‘working documents’ such as
journals and sales and purchase orders.
The change log functionality makes it possible to get a
chronological list of all changes to any field in any table
(except the above mentioned) and to see who (what user ID)
made the changes.
Import unlimited numbers of taxonomies from public
authorities, credit institutions, banks, and so on.
Import both XBRL Specification 1 and Specification 2
View and export taxonomies in more than one language when
supported by a multi-language taxonomy.
View information attached to taxonomy.
Map taxonomy lines to any combination of general ledger
accounts, using standard Navision filters.
View and print out an XBRL document file for appraisal
Export XBRL-document that can then be sent as an e-mail.